colleagues collaborating and business management process

Why are project development tools important for business management?

Mirjana Maksimovic Business Tips

Business management is not only about business setup, HR, SWOT analysis and marketing mixes. Once you have a clear vision, target and project timeline, what comes next is the implementation of strategy and processes. This is the moment in which most businesses tend to fail. If you don’t make use of the project development tools, the result is wasted time, and in business, as the old saying goes – time is money.

What is project management?

Project management is a complex process that includes identification of requirements, establishment of clear and achievable objectives and goals, then delicate balancing of the demands from different stakeholders and team members. The main issue is to make sure that a common goal is clear to all team members and leadership, so that the sense of common purpose is achieved.

Statistics show that the biggest project management challenge facing most businesses (62%) is capturing time/costs against projects. Even worse, 39% of projects fail due to lack of planning, resources, and activities.

The real value of project management is partly in what everyone agrees on, and that is the value for doing the projects. The question is how to optimize the process itself, avoid mistakes, any fallback, setbacks, misunderstandings and other issues overall.

How to achieve your project goals?

With project management tools or software, any project management is made easy. Project management tools allow you to handle and keep track of all your tasks in a single place and share all relevant data with your team members. With well managed communication channels, time management is not an issue and the process itself runs smoothly and efficiently.

The use of project management software is  today a must, and there is a good reason for it. It is exactly online collaboration tools like CollaboraZon that help make your project see the light of the day. High-performing projects are what make a difference between a successful business and a not so successful one. Some statistics state that 77% of companies use project management software today.

Another important if not essential point is however more related to what you do before the project even starts. Before you start any project, especially if you are looking for the perfect project management tool, make sure you have properly evaluated your budget, needs and the demands of your different projects, not just the one at hand. What you want is an online tool, a perfect project management tool which will work for you on the long run, and be useful to you in all your projects, not just one.

You need to make sure you allocate enough time to do necessary research, choose wisely and do it properly so you can make the right choice for your business and your specific purposes.

Maybe your projects are big, maybe they are small, but in either case using a project management tool can help you become more successful and will enhance all forms of communication and collaboration with your team.

What is the solution?

There are many social networks and cloud storage services on the market. We all know the examples of Facebook, Dropbox, Google Drive, etc.; just to mention some of the biggest. They are really good at what they do but they do not cover all the needs of any company needing to collaborate with a spread team. You can store files in some, but not to post and comment; or you can post and comment, but not to store files in a proper file system. Their servers are for the main part abroad, which endangers the security of your data and their enterprise versions are not hosted on your company servers.

CollaboraZon brings all these aspects together. It allows you to store and share your files in an orderly and secure way, whilst giving you the opportunity to liaise with your collaborators in the same direct and fluid way you would on a regular social network.

Help your business operate by implementing the best collaboration tools

If you are looking for a great online tool for collaboration in your everyday business or personal operation, try CollaboraZon and get a free trial period. This is the best solution you can use as a leader to help teams collaborate and be more productive in their day-to-day tasks, with a simple and easy-to-use interface. You can make use of powerful features such as sharing files, giving feedback, exchanging messages, creating events and more, and focus on developing your clear and structured strategic plan.
And, of course-you can use it to set up and get ready for your next big project.