I’m in a rush! I’m overbooked! No time!
Running on a tight schedule has become a commonplace nowadays. However, there are actually steps you can take to organize yourself better, and make the most of the time you have, whether you’re a student, parent, business owner or an employee.
Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michaelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.
— H. JACKSON BROWN JR.
Rule of Thumb
To begin with, you should stop thinking you need to work a lot or too hard. It’s all about working smart. Plan your time so you get the best results in least time.
#1 Find Out Where You Are Wasting Time
This is a tricky one, because it happens unnoticed to many of us, but we actually waste a lot of time that we could’ve used smarter or by doing something more productive.
Do you know how much time you spend on Facebook, Twitter? How much time do you surf on the internet or play games?
You can organize better and be smarter about this. Try to have a dedicated time for internet browsing and social media. It can also help to turn off notifications on your phone (you can, for instance, turn it of for everything except different messages and calls, or your work e-mail. This way, you can avoid tens of notifications from Instagram, Facebook, Twitter, Pinterest and what not.
#2 Prioritise Ruthlessly and Regularly
Each day, you should go through different tasks you need to do. How much time they take? Are they urgent? Be ruthless when it comes to cutting off all the unnecessary extras.
#3 Stephen Covey’s Time Management Matrix
This is a quick and easy way to prioritise.
Stephen Covey’s Time Management Matrix has 4 fields, depending of importance and urgency of different tasks:
● Urgent and important
● Urgent but not important
● Not urgent but important
● Neither urgent, nor important
When you sort out your daily, weekly or monthly tasks by these categories, you will see that you can actually manage to finish everything. This is because when we don’t prioritise and stop to think, everything feels both urgent and important!
But when you do it step by step and know the difference between urgent and important, the whole situation is much easier.
Bonus: Organize Easier With Friends, Colleagues and Family
CollaboraZon helps you share documents, comment, exchange messages and set different dates, which makes it easier for you to plan your time together! Whether it is for students, colleagues, friends or a family.
Try CollaboraZon for free for the first 30 days, and do things smarter!